Fleet Maintenance Software

TFO Software is fleet maintenance software that keeps your trucks, plant and vehicles serviced on time and on the job. It schedules preventative maintenance against engine hours or kilometres, logs every repair, sends service reminders before work falls due, and runs your workshop from the one system. For construction, haulage and hire operators that means fewer breakdowns, longer asset life and a maintenance history you can actually find when you need it.

Trusted By Australia’s Leading Civil contractors

Why FleetMaint

Why operators choose FleetMaint

Operators including SEE Civil and VE Group use TFO Software to keep their fleets serviced and earning.

Smart Scheduling

Schedule by engine hours, kilometres or set calendar dates. Perfect for anything from services to annual inspections.

Service Reminders

Reminders land before work falls due, so services get booked while the asset can spare the time.

Work Orders & Workshop

Raise work orders, record parts and labour, and run your workshop from the one place.

Records & Reporting

Full service history on every asset, ready for audits and compliance records.

What is fleet compliance software?

Every Service, Scheduled Before It's Due.

Every asset gets a service plan, a full history and a clear next-due date. Set the right interval per asset, so a delivery truck runs on kilometres while an excavator runs on engine hours. When tracking is connected, the hours that trigger the reminder come straight off the machine telematics.

Services Scheduled Off Real Engine Hours, Not A Calendar Guess

Fewer Breakdowns, Longer Asset Life

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When maintenance, tracking and asset records live in the same place, services stop slipping through. Managers see what’s due, workshops see what’s next, and machines stay on the job.

Uptime Is The Whole Point

Your Fleet, Serviced And Accounted For.

A Breakdown Costs More Than The Repair

A missed service is cheap. The breakdown it leads to is not. A truck that drops out mid-haul means a towed asset, a blown delivery window and an idle crew. The repair bill is the smallest part.

Run maintenance on a spreadsheet and services slip through. The reminder lives in one person’s calendar. The fleet keeps working until it does not, and the cost lands all at once.

Preventative maintenance flips that around. You trade a small, planned cost now for a large, unplanned one later.

Maintenance Scheduling And Service Reminders

Maintenance scheduling software is only useful if the schedule reflects reality. TFO Software allows you to set service intervals per asset and count down using live usage rather than a fixed calendar date.

Service reminders go out before work falls due, to the people who need them, so a service gets booked while the asset can spare the time. When tracking is connected, the engine hours that trigger the reminder come straight off the machine.

Workshop Management And CMMS In One Place

For operators who turn their own spanners, FleetMaint doubles as workshop management software and a CMMS. Raise work orders, record parts and labour against each job, and keep the full repair history on the asset.

Because the maintenance record and the asset record sit in the same system, a machine’s cost of ownership is there in black and white when deciding whether to repair, replace or sell.

Built For Trucks And Plant, Not Just Cars

Most maintenance tools assume a vehicle is a car. TFO Software handles trucks with their inspection load, and plant scheduled on engine hours for machines that may never see a public road.

A tipper and a skid steer wear on completely different clocks. Schedule both on the same calendar and you either over-service one or run the other to failure. Hire fleets feel it most.

Book Your Demo With Us

Pick a time that suits and we will walk you through TFO Software on a quick call. You will see exactly how it would work for your fleet.

Still Not Sure?

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FAQS

Frequently Asked Questions

Still Got questions?

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What Is Fleet Maintenance Software?

Fleet maintenance software schedules and records the servicing and repairs for every vehicle and machine in a fleet. It tracks when each asset is due, based on usage rather than a fixed date, sends reminders, logs work orders and keeps a full history. TFO Software does this for trucks, light vehicles and heavy plant in one system.

What Is The Difference Between Preventative And Reactive Maintenance?

Reactive maintenance fixes a machine after it breaks. Preventative maintenance services it before it does, on a planned schedule tied to engine hours or kilometres. Preventative work costs less overall because it avoids towing, emergency repair rates and the lost income of an asset stuck off the job. TFO Software is built around the preventative approach.

Does It Schedule By Engine Hours Or Just Kilometres?

Both. You set the right interval for each asset, so a delivery van can run on kilometres while an excavator runs on engine hours. When the asset is tracked, those hours from the tracker are pulled automatically off the machine, so the schedule reflects how hard each one is actually working rather than a flat calendar date.

Can I Run My Own Workshop And Work Orders In It?

Yes. FleetMaint includes workshop management, so you can raise and assign work orders, record parts and labour against each job, and keep the complete repair history on the asset. For operators with their own mechanics it works as a CMMS, with the maintenance record sitting alongside the asset record in one system.

Is TFO Software A CMMS?

The maintenance module works as a CMMS, a computerised maintenance management system, for fleet and plant assets. It manages work orders, parts, labour, service schedules and asset history. The difference is that it sits inside a wider fleet platform, so maintenance data connects to tracking, fuel and compliance rather than living in a separate tool.

Will It Remind Me Before A Service Or Registration Is Due?

Yes. Service reminders are sent before work falls due, to the people responsible, so jobs get booked while the asset can spare the time. You set the lead time that suits your operation, which means a service is planned around the work rather than scrambled for once a machine has already stopped earning.

Can Maintenance Connect To My GPS Tracking?

Yes. When FleetTrack is running, the engine hours and utilisation data it collects feed straight into the maintenance schedule, so services trigger off what the machine has actually done. You can run maintenance on its own, but connecting it to tracking removes the manual step of reading and entering hours.

How Much Does Fleet Maintenance Software Cost?

FleetMaint is priced per asset, per month, on a no lock-in subscription. The fastest way to see the payback is to load your own assets and watch the first month of service reminders land.

From the field

"Having visibility of the exact values at any point in time, with live updates to a single dashboard, is a game changer."

    
 
 
      Trustindex verifies that the original source of the review is Google. We moved across to TFO after using another hire software platform for quite a few years and it’s been a really positive change for our business.

The system itself is easy to use and gives us much better visibility across the day-to-day running of our hire fleet. We’re still learning and implementing more of what the software can do, but already it’s helped us tighten up a number of our processes.

The biggest standout for me has been the support. Zoe and the team are always approachable, quick to help and actually take the time to understand what we’re trying to achieve rather than just giving us a generic answer.

As LVMD continues to grow, getting the right systems and processes in place has become a big focus for us, and TFO has definitely been a good move.

Great software, great people behind it and a team that genuinely seems to care about helping their customers succeed.

Would happily recommend them to anyone in the hire industry.
  
  Posted on Google  
 
    
   Clinton Connors 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. The Fleet Office has been a integral part of my employer's civil construction business, making tracking and maintenance of assets remarkably easy.  This, in turn, has helped us co-ordinate workshop staff and operators.
The staff at TFO are incredibly friendly and helpful and I would give them 10 stars.
  
  Posted on Google  
 
    
   Chris Gruber 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. We’ve had a fantastic experience with THE FLEET OFFICE. Their team is always friendly, professional, and very quick to respond whenever we have questions. They’ve also been great at providing additional training and support when needed, making the whole process stress free.

The software is easy to understand and simple to operate and manage day to day, even for staff with limited experience. The GPS trackers were also very straightforward to fit and set up, which made implementation across our fleet quick and hassle free.

Highly recommend THE FLEET OFFICE to any business looking for reliable fleet management solutions and excellent customer service.
  
  Posted on Google  
 
    
   Aidan Timms 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. A great system that covers all your fleet management requirements.
  
  Posted on Google  
 
    
   Gavin Wood 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. I have been using The Fleet Office for the past 4 years and have found the system very easy to learn and use, even for new users.
The support team is always extremely helpful and quick to assist whenever we have any issues with the system or suggestions for improvements.
When purchasing trackers for our fleet, they are consistently available for next-day pickup, which makes the process very convenient.
Highly recommend The Fleet Office for their great service and user-friendly system
  
  Posted on Google  
 
    
   Lil P 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. The Fleet Office Team have been great to deal with; we have a very complex business and have been looking for a couple of years to find a one stop solution.
Trialing other products that were not all there, or very clunky and hard to navigate.
TFO saves my Admin  Staff hours of data entry every day.
From Onboarding with Inductions, Licensing and Tickets Compliance, Prestart Checklists to Work Orders through to completed Workshop Job Cards, with Electronic Maintenance History, Timesheets, Fuel Logs, Job Dockets, Onsite Vehicle and Machinery Compliance with a QR Code scan for the Safety Stan, Vehicle and Machinery Tracking, Incident Reporting,
Very customisable data input, forms and layout.
TFO has it all in one place, Easy to navigate, it’s that easy, we even have an 75yr old deaf operator that is onboard with using the phone app.
Our Acc Manager Zoe is always on the phone when we need some advice or cannot work out something, emails get returned in a timely manner.
Improvement suggestions are taken on board with some of our suggestions already implemented in the system.
Highly Recommend The Fleet Office.
Blake Kidner, Managing Director, Kidner Contracting Pty. Ltd.
  
  Posted on Google  
 
    
   Blake Kidner 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. TFO have been a key support partner of the ROBAR team over the years supporting our fleet and asset growth, with clarity.

The system has provided transparency on fleet movements and safety  tracking.

Great system and smgreat support team.
  
  Posted on Google  
 
    
   Ronan Egan 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. The Customer service here is fantastic, and the team are extremely helpful in assisting you running the reports / tailoring the system to suit your business needs.
  
  Posted on Google  
 
    
   Anneke Kelly 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. The team has been very professional throughout our work with them, offering support setting up our account and checking in on how things are going. We have since added additional trackers and again received the same high level of support.
  
  Posted on Google  
 
    
   William Gooderson 
 
 
 
 
  
  
 
 
   Google rating score: 4.5 of 5, based on 17 reviews,showing our latest reviews