Fleet Asset Management Software With One Unlimited Asset Register
FleetAdmin is the central asset register where the rest of the TFO Software platform comes together. It gives you one unlimited, cloud-based register for every vehicle, truck and piece of plant, with documentation, images, financial data and specifications stored safely against each asset. Instead of records scattered across spreadsheets and filing cabinets, you get one source of truth for what you own.
Trusted By Australia’s Leading Civil contractors
Why FleetAdmin
Why Operators Choose TFO Software For Asset Management
One source of truth for what you own, instead of records scattered across spreadsheets and filing cabinets.
Unlimited Asset Register
Every asset on one map, updating in real time across all your sites.
Documents On The Asset
Rego, purchase records, specs and photos live on the asset’s record, right where you need them.
Alerts & Reports
Key events against each asset keep you ahead of costly lapses, across the whole fleet.
Risk Assessment Builder
Build risk assessments against your assets, with every document stored on the record it belongs to.
FleetFuel
Every Asset, Every Document, One Register.
Store images, financial data, specs and compliance documents against each asset. Build risk assessments right in the register, included in TFO Lite as standard. When you need to prove what it is or what it cost, it’s right there, even after the person who filed it has moved on.
- Unlimited, cloud-based register with no per-asset costs
- Custom fields for the details specific to your operation
- Calendar notifications so important dates don't slip through
The Record Outlasts The Person Who Filed It
Risk Assessment Builder
One Source Of Truth
Every Record, On The Asset It Belongs To
An Unlimited, Cloud-based Asset Register where your fleet is should not be a phone call
FleetAdmin gives you an unlimited, cloud-based asset register with no cap on assets. Many platforms charge per asset, punishing growth. TFO Software includes unlimited assets in TFO Lite, so your whole fleet goes into one register without per-asset costs. Because it is cloud-based, the record is current across the office or site, never a forgotten copy.
Every Document Stored Against The Asset It Belongs To
Against each asset, store images, financial data, specifications, compliance documents and more. Registration, purchase records, specs and photos all live on the asset’s record, so when you need to prove what it is or what it cost, it is right there. Documents stay with the asset when staff leave, so knowledge stays in the system, not someone’s memory.
Alerts, Reports And Staying Ahead Of What Is Due
FleetAdmin includes alerts and reports so the register tells you what needs attention. With key dates against each asset, you stay ahead of costly lapses and report across the whole fleet. Custom fields record operation-specific details, and calendar notifications ensure important tasks do not slip through.
QR Codes To The Full History, Out In The Field
FleetAdmin generates QR codes for your assets, so anyone in the field can scan an asset and pull up its documentation and, when used with FleetMaint, its maintenance history. The person standing in front of the machine gets the record without ringing the office or digging through files.
Risk Assessments Signed Onto At Prestart
The Risk Assessment Builder in the FleetAdmin portal lets you build, store and manage risk assessments for operators to sign onto as part of their prestart. Every operator signature is stored against the asset, so your compliance record builds itself as the work happens rather than being reconstructed later.
Geofences, User Access And Organisation Control
FleetAdmin also holds the settings that keep the rest of the platform running the way your business does. Set up geofences to define the locations that matter to your operation, control who can see and do what with user access, and hold your organisation information in one place. It is the administration layer that the tracking, maintenance and reporting modules all draw on.
The Brain That Ties The Whole Platform Together
FleetAdmin is not a standalone register that sits to one side. It is where the rest of the software comes together: the asset record it holds is the same record the tracking, maintenance, fuel and reporting modules all work from. A tracker reports against the asset in FleetAdmin, a service is logged against it in FleetMaint, and a risk assessment is signed against it at prestart, so everything points back to one record rather than living in separate tools.
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Book Your Demo With Us
Pick a time that suits and we will walk you through TFO Software on a quick call. You will see exactly how it would work for your fleet.
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FAQS
Frequently Asked Questions
Still Got questions?
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What Is FleetAdmin?
FleetAdmin is TFO Software’s asset management module: an unlimited, cloud-based asset register where you store every vehicle and piece of plant along with its documentation, images, financial information and specifications. It is the central record that the rest of the platform, including tracking and maintenance, works from.
How Many Assets Can I Add?
There is no limit. The asset register is unlimited and is included as part of the TFO Lite subscription, so you can record your entire fleet, including smaller equipment, without paying per asset.
What Can I Store Against Each Asset?
You can safely store images, financial information, specifications, compliance documents and other documentation against each asset’s record, so everything that proves what an asset is and what it cost lives in one place.
Can I See An Asset's History In The Field?
Yes. FleetAdmin provides QR codes so you can scan an asset and access its documentation and, when used with FleetMaint, its maintenance history, without going back to the office.
Can Operators Sign Risk Assessments Against An Asset?
Yes. The Risk Assessment Builder lets you build and store risk assessments for operators to sign onto as part of their prestart, with every signature stored against the asset for a clear compliance record.
From the field
"Having visibility of the exact values at any point in time, with live updates to a single dashboard, is a game changer."
Florian Ehrbar
Business Systems Manager
Better Together
