Digital Dockets For Delivery, Job And Site Dockets

TFO Software’s Digital Dockets platform replaces the paper docket book with a flexible digital app powered by a custom form builder. Build forms that match your existing dockets, then let field and site teams complete and submit them from a phone. Delivery quantities, damage reports, work completed, hours, materials, equipment transfers: whatever your operation records on paper, it captures digitally and has ready before invoicing.

Trusted By Australia’s Leading Civil contractors

Why Digital Dockets

Why Operators Choose TFO Software For Dockets

Whatever your operation records on paper, capture it digitally and have it ready before invoicing.

Custom Form Builder

Build dockets that mirror your paper forms, field for field. Your dockets, not a rigid template.

Captured In The Field

Workers complete and submit dockets from a phone, time-stamped and in the system instantly.

Linked To Job Codes

Work recorded against the right phase or job, ready for claims, cost tracking and invoicing.

Field To Invoice

Dockets export as clean data files, so nothing gets transcribed, chased or guessed at.

Built for civil, transport and hire

Every Docket, Captured The Moment The Job Is Done.

Electronic dockets are paper dockets gone digital, completed on a phone instead of a carbon-copy book. Select the form, fill the fields, submit. The record is instant, time-stamped and tied to the job. And because docket means different things across industries, TFO Software bends to your operation.

Never Lose A Docket Again

No More Transcribing Smudged Carbon Copies

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Watch Your DigitalDockets Overview

When dockets are captured in the field, the office stops waiting on paper. Records land in the platform the moment work is done, and invoicing runs off complete data instead of a smudged carbon copy.

Before Paper Would Reach The Office

A Lost Docket Is Unbilled Work

A paper docket book proves work happened, but faces a fatal flaw: it goes missing in a glovebox, gets rained on, goes through the wash, or never makes it back. By the time you notice, the detail is gone and so is the chance to invoice accurately. TFO Software’s digital docket app closes that gap by capturing the record the moment the job is done, on a phone, so data is complete and in the system before paper would even reach the office.

A Custom Form Builder, Not A Fixed Template

At the centre is a custom form builder that creates dockets mirroring your paper forms, field for field. Create multiple sheets for deliveries, labour, equipment transfers, internal processes, and capture images directly. Most digital docket tools hand you one rigid template and force jobs to fit it. TFO Software treats the docket as something you design, so the same platform suits transport operators running consignment notes, construction crews logging work completed, and hire businesses tracking gear between sites.

Delivery Dockets And Proof Of Delivery

Build a docket capturing consignment detail: quantities, product, site, damage, shortfalls. The driver completes it on the spot. With digital capture against the job, returns and damage are recorded as they happen, ready for invoicing instead of waiting on paper that may never turn up.

Job And Labour Dockets, Against Phase Or Job Codes

For site work, record activities against job codes. Workers complete labour dockets for work, hours, materials and plant, logged against the right phase, with nothing re-keyed at the office. The job-code link turns dockets into something useful: work recorded against the job it belongs to, ready for claims, cost tracking and invoicing.

Equipment Transfers And Internal Processes

Dockets capture internal operational information, such as equipment transfers, plant movements between sites. Build a docket for the process, recording who, what, where and when with a clear digital trail. Anything recorded on a pad, clipboard or whiteboard becomes a digital docket, one consistent system for both billable and tracked work.

From The Field To Invoicing, Without The Paper Chase

Dockets land in the platform instantly, not at week’s end. Exported as clean data files for invoicing, the result is a direct run from field to invoice: captured once, carries through to billing. No transcribing, no chasing drivers, no guessing at smudged quantities. Digital Dockets is part of the wider TFO Software platform, not standalone, so dockets sit alongside jobs, assets and plant in one place. Operators already running TFO Software get dockets as part of their single source of truth, not another disconnected tool.

Book Your Demo With Us

Pick a time that suits and we will walk you through TFO Software on a quick call. You will see exactly how it would work for your fleet.

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FAQS

Frequently Asked Questions

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What Is A Digital Docket Book App?

A digital docket book app replaces the paper docket book with electronic dockets completed on a phone or tablet. With TFO Software, a custom form builder lets you recreate the dockets you already use, so field and site teams capture delivery, job, labour and equipment records digitally and have them in the system before invoicing.

Can I Build Dockets To Match The Ones We Already Use?

Yes. The platform is a custom form builder, so you build docket forms that mirror your existing paper dockets, field for field. You can create multiple docket sheets for different purposes, such as delivery dockets, labour or job cards, and equipment transfers.

What Kinds Of Dockets Can It Handle?

Because docket means different things across industries, the system is built to be flexible. Common uses include delivery dockets and proof of delivery, labour and work-completed records against phase or job codes, and internal processes such as equipment transfers. If you record it on paper today, it can be built as a digital docket.

Do Dockets Link To Jobs And Cost Codes?

Yes. Work activities can be recorded against phase or job codes, so a completed docket is tied to the right job rather than sitting as loose paper. That makes the records ready for cost tracking, progress claims and invoicing.

How Do Dockets Get Into Our Invoicing?

Submitted dockets are captured in the platform and can be exported as a data file to support your invoicing process, so you are not transcribing from paper.

How Much Does Digital Docket's Software Cost?

Dockets run on a no lock-in subscription, priced on a tiered base according to the number of active users per month, and work alongside the modules you already run. Contact us for a free quote today.

From the field

"Having visibility of the exact values at any point in time, with live updates to a single dashboard, is a game changer."

    
 
 
      Trustindex verifies that the original source of the review is Google. We moved across to TFO after using another hire software platform for quite a few years and it’s been a really positive change for our business.

The system itself is easy to use and gives us much better visibility across the day-to-day running of our hire fleet. We’re still learning and implementing more of what the software can do, but already it’s helped us tighten up a number of our processes.

The biggest standout for me has been the support. Zoe and the team are always approachable, quick to help and actually take the time to understand what we’re trying to achieve rather than just giving us a generic answer.

As LVMD continues to grow, getting the right systems and processes in place has become a big focus for us, and TFO has definitely been a good move.

Great software, great people behind it and a team that genuinely seems to care about helping their customers succeed.

Would happily recommend them to anyone in the hire industry.
  
  Posted on Google  
 
    
   Clinton Connors 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. The Fleet Office has been a integral part of my employer's civil construction business, making tracking and maintenance of assets remarkably easy.  This, in turn, has helped us co-ordinate workshop staff and operators.
The staff at TFO are incredibly friendly and helpful and I would give them 10 stars.
  
  Posted on Google  
 
    
   Chris Gruber 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. We’ve had a fantastic experience with THE FLEET OFFICE. Their team is always friendly, professional, and very quick to respond whenever we have questions. They’ve also been great at providing additional training and support when needed, making the whole process stress free.

The software is easy to understand and simple to operate and manage day to day, even for staff with limited experience. The GPS trackers were also very straightforward to fit and set up, which made implementation across our fleet quick and hassle free.

Highly recommend THE FLEET OFFICE to any business looking for reliable fleet management solutions and excellent customer service.
  
  Posted on Google  
 
    
   Aidan Timms 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. A great system that covers all your fleet management requirements.
  
  Posted on Google  
 
    
   Gavin Wood 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. I have been using The Fleet Office for the past 4 years and have found the system very easy to learn and use, even for new users.
The support team is always extremely helpful and quick to assist whenever we have any issues with the system or suggestions for improvements.
When purchasing trackers for our fleet, they are consistently available for next-day pickup, which makes the process very convenient.
Highly recommend The Fleet Office for their great service and user-friendly system
  
  Posted on Google  
 
    
   Lil P 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. The Fleet Office Team have been great to deal with; we have a very complex business and have been looking for a couple of years to find a one stop solution.
Trialing other products that were not all there, or very clunky and hard to navigate.
TFO saves my Admin  Staff hours of data entry every day.
From Onboarding with Inductions, Licensing and Tickets Compliance, Prestart Checklists to Work Orders through to completed Workshop Job Cards, with Electronic Maintenance History, Timesheets, Fuel Logs, Job Dockets, Onsite Vehicle and Machinery Compliance with a QR Code scan for the Safety Stan, Vehicle and Machinery Tracking, Incident Reporting,
Very customisable data input, forms and layout.
TFO has it all in one place, Easy to navigate, it’s that easy, we even have an 75yr old deaf operator that is onboard with using the phone app.
Our Acc Manager Zoe is always on the phone when we need some advice or cannot work out something, emails get returned in a timely manner.
Improvement suggestions are taken on board with some of our suggestions already implemented in the system.
Highly Recommend The Fleet Office.
Blake Kidner, Managing Director, Kidner Contracting Pty. Ltd.
  
  Posted on Google  
 
    
   Blake Kidner 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. TFO have been a key support partner of the ROBAR team over the years supporting our fleet and asset growth, with clarity.

The system has provided transparency on fleet movements and safety  tracking.

Great system and smgreat support team.
  
  Posted on Google  
 
    
   Ronan Egan 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. The Customer service here is fantastic, and the team are extremely helpful in assisting you running the reports / tailoring the system to suit your business needs.
  
  Posted on Google  
 
    
   Anneke Kelly 
 
 
 
 
     Trustindex verifies that the original source of the review is Google. The team has been very professional throughout our work with them, offering support setting up our account and checking in on how things are going. We have since added additional trackers and again received the same high level of support.
  
  Posted on Google  
 
    
   William Gooderson 
 
 
 
 
  
  
 
 
   Google rating score: 4.5 of 5, based on 17 reviews,showing our latest reviews