Construction Timesheet Software Built For The Field
TFO Software replaces paper dockets and manual entry with construction timesheet software: a flexible online and mobile app that records exactly how your crews spend their time. Operators log hours and activities from site, tag them to the job and the asset, and submit with their location captured. You get clean, coded time data ready for payroll instead of a shoebox of dockets, and it runs on the same platform that already manages your vehicles and plant.
Why Australian operators choose TFO Software
Built in Australia for construction, civil, transport and hire operators, and used across the fleets of businesses like Downer, SEE Group, Shamrock, Conplant and Hall Plant Hire. TFO Software is a Civil Contractors Federation member, with Australian based support included for the life of your subscription. The platform is modular with no lock-in, so you can run timesheets on their own or connect them to the rest of your fleet operation. Start with a free trial and see your first week of dockets come in digital.
Every timesheet captures the operator’s location the moment it’s submitted, so you know exactly where a set of hours was logged.
Book time against job codes or specific assets, so labour lands on the right project and the right machine.
Design the fields your operation needs and convert your existing paper forms straight to digital.
Approved hours move into payroll and accounting through CSV export and direct integrations, with nothing re keyed.
Your Crews, Tracked And Accounted For
On a construction or civil job, time is the number that decides whether the work made money. Yet most of it still lands on paper, filled in at the end of the day and re keyed into a spreadsheet back at the office. TFO Software closes that gap by capturing hours accurately, at the source, the moment the work is done.
- Every timesheet submitted from the operator's own device
- Device location captured automatically on submission
- Built to work with gloves on, in poor signal, across multiple sites
- No extra step added to the operator's day
- Direct Xero integration
The trouble with paper and manual timesheets
On a construction or civil job, time is the number that decides whether the work made money. Yet most of it still lands on paper: dockets filled in at the end of the day, half of them illegible, the rest re-keyed into a spreadsheet by someone in the office. Hours get rounded, jobs get guessed and the labour cost against each project only becomes clear long after you could have done anything about it. A field timesheet app closes that gap by capturing the hours accurately, at the source, the moment the work is done.
- Paper dockets get illegible, rounded, and re keyed by hand
- A field timesheet app captures hours accurately, at the source
Hours Tied To The Job And The Asset
What Is Construction Timesheet Software?
Construction timesheet software is a mobile and online tool that lets field crews record their work hours and activities against specific jobs, then routes that data through approval and into payroll. Unlike generic timesheet software built for desk staff, a construction or site timesheet app has to work with gloves on, in poor signal, and tie every hour to a job or cost code. TFO Software does this as a module of its wider fleet platform, so labour is recorded right beside the assets and jobs it relates to.
Capture hours where the work happens
Every timesheet is submitted from the operator’s own device, with the device location captured on submission. That gives you a GPS timesheet app in practice: you can see where a set of hours was logged, not just how many were claimed. For crews spread across multiple sites and jobs, that turns a trust-based process into a verifiable one, without adding a single step to the operator’s day.
Allocate time to the job and the asset
Hours only mean something once they are coded. TFO Software lets operators book time against job codes or against specific assets, so labour lands on the right project and, where it matters, the right machine. This is the part standalone timesheet tools cannot do: because the platform already holds your fleet and plant, an operator can log time against the same asset the business is tracking, fuelling and maintaining. Labour and plant costs finally sit in one place.
Build the timesheet your operation needs
No two operations record time the same way, so the app is driven by a form builder rather than a fixed template. You design the timesheet around the fields your business actually uses: hours, activities, allowances, plant used, site notes and the job or asset codes that suit your reporting. Existing paper forms convert straight to digital, so crews fill in something familiar and the office stops deciphering handwriting.
Approvals without the chasing
Submitted timesheets flow to the right person for review before anything reaches payroll, so errors are caught while they are still easy to fix. When a timesheet is rejected, the operator gets a push notification and can correct and resubmit on the spot, instead of the correction sitting unseen until pay run. That tight review loop keeps your data clean and your payroll on time, with far less back and forth than a paper or email process.
Export to payroll and accounting
Once time is approved, it needs to leave the app cleanly. TFO Software integrates with accounting software and offers a direct export to Xero, using Xero’s tracking categories to carry over the coding and location data, so approved hours move into payroll and finance without re-keying. Coded, location-stamped, already approved: the data arrives in a state your payroll team can actually use, which is where the hours you saved on data entry turn into hours saved on every pay run.
Timesheets inside your fleet management platform
This is where a fleet timesheet app pulls ahead of the standalone tools. TFO Software is not a rostering product competing on award interpretation. It is a fleet and asset platform, and timesheets are one module of it, alongside tracking, maintenance, fuel, compliance and reporting. That means the hours your crews log connect to the assets they operate and the jobs they run, giving you a labour picture that a bolt-on timesheet app, cut off from your fleet data, simply cannot.
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Still Not Sure?
Frequently Asked Questions
Still Got questions?
What is construction timesheet software?
Construction timesheet software lets field and site crews record work hours and activities against specific jobs from a mobile app, then routes that time through approval and into payroll. TFO Software provides this as a module of its fleet platform, so hours are coded to jobs and assets and captured with the operator’s location.
Does it capture GPS location?
Yes. The operator’s device location is captured when a timesheet is submitted, so you can see where a set of hours was logged. It works as a GPS timesheet app without adding steps to the operator’s day.
Can operators log time against jobs and equipment?
Yes. Time can be booked against job codes or against specific assets. Because timesheets sit inside the wider fleet platform, labour can be tied to the same plant and vehicles the business already tracks and maintains.
Does it integrate with our accounting or payroll system?
TFO Software integrates with accounting software and provides CSV export, so approved hours move into payroll and finance without manual re-entry. Talk to us about the systems you run so we can confirm the best fit.
Can we build our own timesheet layout?
Yes. Timesheets are created with a form builder, so you design the fields your operation needs and convert existing paper forms to digital rather than working from a fixed template.
Get your crews off paper and your labour data under control. Book a demo or start a free trial of construction timesheets in TFO Software.
How Much Does TFO Timesheet Software Cost?
Timesheets run on a no lock-in subscription, priced on a tiered base according to the number of active users per month, and work alongside the modules you already run. Contact us for a free quote today.
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